Commission Guidelines
Opening Statement
Hi everyone , eoS here. In this page, “I” refers to eoS.
I will be giving details on what to expect when we commission work from you depending on your field of expertise. Right now, I am giving you the more general terms.
I will not post the more specific terms for each people. To do so may well be a breach of our own NDAs… Which is why we are not posting the contract template for you yet right now.
You can also use this as a reference on what to expect when you are working with us or perhaps, with any other people.
Types of Licensing
Essentially what we use for original works made for the game. In short, we will own the rights to what you are making for us for an indefinite amount of period or forever.
I would like to put a note that the license is not for the game only, but rather for the company (WizDream Games). We reserve the rights to bring it somewhere else for either first-party or third-party collaborations. The most obvious example of the latter is collaborations with other games, of course.
However, in such cases, we will duly notify you to let you know in advance where your works are going to.
In this type of license, the exclusive license owner will give us the rights to use the work for the company. The difference is that you will still own the full rights to your work. Like the exclusive license above – we will also have this license forever.
You will need to confirm that you are the owner of said work’s exclusive license and if it is a collaborative work, ensure that they consent to the licensing as well.
With a non-exclusive license, we are also unable to use it for third-party collaborations. In that case, they should get the non-exclusive license from you by themselves. Also, for these things, we generally don’t use contracts. But we can give it out if you prefer it so.
What We Commission
We use .ogg file format for our music files in 320kbps. In Audacity, this is Q9. For non-exclusive licenses, the ogg file is enough. However, the exclusive ones will require you send the files in a lossless format (.wav) as well.
If you are doing sound effects, you can send them in .wav only, since it will be the format we use for SFX as well.
In most cases, what you are making will be requested verbally “Let’s make something like this in genre X, Y”. More complex requests such as BGMs and SFXs will be documented in Notion.
In most cases we would like to receive .psd files of the artwork so that we can animate it, whether now or in the future.
We will provide you a design reference slide complete with the references inside a Google Drive folder for you to work with. You will then upload your completed works to the Results folder inside it.
What we request for song artworks is generally A3 size (3508x4936px) so that it’s easy to rescale things in case we require it. You can draw in either jacket size (1:1), landscape or portrait unless we give you a specific request.
You will be paid per chart depending on the complexity. So, on a commission basis instead of a (semi-)permanent one.
At the moment we are not opening up slots for charters except by friend referrals.
This is a bit broad as it can range from logos, note design, icons, UI and perhaps more specific requests. But whatever you do, we will usually ask for the project file (usually .ai, as in Adobe Illustrator).
In general I will give you the storyboard of the trailer in Notion. The resources you will use to create the trailer is also provided in a Google Drive folder that’s linked inside the Notion document.
We will look into it on a case-by-case basis.
Terms of Agreement
Let’s keep this short so that it’s not too long for you to read.
Please ensure that you are at a legal age (by your country’s law) to enter into contract negotiations. Otherwise, you will need a parent’s consent to help represent you.
Also, by Indonesian laws, we are a PD (Perusahaan/Perseroan Dagang). So, I (eoS) am the only person capable of representing the company when it comes to fulfilling the company signature
This is required to properly identify you. We will ask for your real name, pen name and then your ID number (which is different depending on which country you live in)
I will also provide my ID (generally after you provide yours) so that you can identify me as well.
I realize this is sensitive information, so I can’t say much more than asking you to take the leap the faith and trust in each other.
Just make sure the sensitive details of the contract (personal info, payment, design docs, etc) are not leaked out. This NDA works both ways, so we can’t leak your personal information too.
Usually you can post your work after we have officially announced it. If you are unsure, just contact me. I would also like to be notified in advance before you post your works, so I can help out in promoting it too.
You will need to credit us, which is usually like this:
© 2022 WizDream Games, All Rights Reserved
However I can be a bit lax with the exact naming.
For composers, you will need to post the work alongside the assigned artwork too. However, by special request, which is subject to my approval, you can use your own artwork. The idea with this is to help out the artist too.
There are also clauses related to song extended versions and remixes – feel free to make and sell them but if you wish to use them in an official media (like TV, other games, etc) please seek my permission first.
Whatever money you receive from us will be received in nett.
So if we have agreed on $100, you will get $100. Nothing less than that.
This means the paypal fee, currency conversion rates, etc will be our problem.
When the payment is made and how it’s structured is determined by agreement between both parties.
This information should be treated with utmost secrecy.
In case of disputes we’ll try to settle things amicably. If we decide you are not being cooperative, then it’s probably better to part ways rather than escalate it further.
Our contracts have clauses that we can exercise in the worst case scenario. But really, let’s not think of that.
For original songs usually 2 months.
For artworks usually 1 month.
The others will be handled on a case-by-case basis. 99% of the time I don’t need the work urgently. To do so would be poor planning on my part. So in case there are issues that prevent you from completing it on time, please don’t hesitate to notify me and we can consider extending the deadline so you can give the best quality of your work.
Frequently Asked Questions (FAQs)
In short, I like to be more transparent. When the terms are clear (especially if we have the OK to post the contract as template) it will also answer your common questions.
I also prefer if you take the time to read through the contracts so that you can read it in a more relaxed situation, although it is not available right now. But at the moment, you have most of the general terms available.
About 4-5 pages at most. The non-exclusive contracts are even shorter than that.
Definitely no. Besides, I hope (and expect) that this becomes mere formality. It takes a form of malice if you are purposely looking for loopholes in the contract and at that point, there is no reason for us to work with you when the trust is already broken.
That said, if you have read it and feel there are terms in the contract that can be improved, don’t hesitate to let us know!
No. In any case, if such a thing exist, the English interpretation would win out. Unfortunately, I must ask that you translate the contract through something like DeepL or Papago if your English isn’t very good.